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2009 Youth Conference Frequently Asked QuestionsRegistrationHow do I register for the International Youth Conference? When can I register for the Conference? How much are the Conference fees? What does my Conference fee include? Will I receive confirmation of my registration? What forms of payment do you accept? Is my credit card information secure if I pay online? How may I pay I pay my registration fee if I cannot use a credit card or check? What is the cancellation/refund policy? What if I need to cancel but a friend can take my registration? How many youth from my community can register? Is there a limit? Logistics and Events Do I need a chaperone? If I do have a chaperone, how does he/she register? What is the registration fee for chaperones and what does it include? Can I request a special meal? What if I have other special needs? What is the dress code for the Conference? Is there a curfew for the Conference? Do I get to pick my roommate? Agenda What is the Conference schedule? Accommodations Where will the Conference be held? How will the youth participants get to and from the airport? International Delegation Questions What are the language requirements What costs am I responsible for? Registration How do I register for the International Youth Conference? Online registration is now available here. Additionally, you can download the registration form to mail or fax in here. If you cannot access the online registration forms, please contact Erica Sewell at 202-347-8630 ext 8252 or esewell@sister-cities.org and she can fax a registration form to you. Full payment must accompany your registration form in order for it to be complete. If you register online you must pay with a credit card. If you want to pay by check or money order please be sure to attach your registration form. Return to Questions When can I register for the Conference? The registration deadline has passed but a Few Spots Remain! Register today to ensure your spot! Return to Questions How much is the registration fee? $500.00 USD There is an additional $75.00 USD Chaperone Fee Return to Questions What does my Conference fee include? Your Conference fee includes:
Your Conference fee does not include:
Return to Questions Will I receive confirmation of my registration? When you complete your registration form online, an automatic confirmation message will be e-mailed to you at the e-mail address you provided. If you fax or mail a registration form, a confirmation message will be sent to you by e-mail when your form is received. Return to Questions What forms of payment do you accept? We accept checks, money orders, and major credit cards (Visa, Mastercard, American Express). Checks and money orders should be made payable to Sister Cities International. Please also make sure the registrant's name is on the check to ensure your payment is applied to the correct registration. Return to Questions Is my credit card information secure if I pay online? Credit card payments are processed using VeriSign, the world's leading operator of intelligent infrastructure services that enable and protect interactions over voice and data networks anytime, from anywhere, on multiple devices. The information on this page is being transmitted securely using Secure Sockets Layers (SSL) to encrypt data. Return to Questions How may I pay my registration fee if I cannot use a credit card or check? If you are unable to pay your Conference registration fee using credit card or check, please contact Erica Sewell at esewell@sister-cities.org and she will assist you. Return to Questions What is the cancellation/refund policy? All requests for cancellations must be done in writing to Sister Cities International (no telephone requests) by May 30, 2009. No refund requests will be accepted after this date. Purchases by credit card will be credited back to your credit card. Purchases via money order or check will be refunded via check after the Conference.
*Please send an email to Erica at esewell@sister-cities.org to alert her that the cancellation will arrive in the mail.* Return to Questions What if I need to cancel but a friend can take my registration? You may substitute your registration with another person if you are unable to attend the Conference before June 30, 2009. Pease e-mail Erica Sewell at esewell@sister-cities.org and she will assist you. Return to Questions How many youth from my community can register? Is there a limit? There is no limit on the number of youth your community can send and we encourage you to send a youth delegation from your international Sister Cities as well. Return to Questions Logistics and Events Do I need a chaperone? No, you do not need a chaperone. We will provide facilitators and group leaders for all activities and night monitors to ensure the safety of participants at night. However, chaperones are allowed to attend and stay with the students. Return to Questions If I do have a chaperone, how does he/she register? All registered chaperones must fill out and either fax, email, or mail:
Return to Questions What is the registration fee for chaperones and what does it include? The registration fee for chaperones is $575.00 USD The registration fee includes:
The registration fee does not include:
Return to Questions Can I request a special meal? If you have a religious or dietary restrictions such as kosher, hallal, vegetarian, vegan, etc. we will do our best to accommodate you. Please let us know your needs when you register to allow us the maximum amount of time to handle the request. Return to Questions What if I have other special needs? If you require auxiliary aids or services under the Americans with Disabilities Act (ADA), please contact Erica Sewell at esewell@sister-cities.org or 202-347-8630 ext 8252. Return to Questions What is the dress code for the conference? Tuesday, July 28: Casual (Arrival day and Orientation) Wednesday, July 29: Business Casual Thursday, July 30: Casual Friday, July 31: Business Casual Saturday, August 1 Casual in AM, Formal in PM (the Farewell Party is in the evening) Casual: Jeans, shorts, polo shirts, nice t-shirts, etc. Business Casual: Boys - polo shirt, button down shirt - long or short sleeved, khakis or slacks (no jeans), traditional clothing, any type of shoes, etc. Girls - khakis, dress pants, polo shirts, dresses, skirts, blouses, traditional clothes, any type of shoes, etc. Formal: Dress pants, dress shirts, dresses, skirts, traditional clothes (this outfit is for the Farewell Party) We will be doing some walking so please bring a pair of comfortable shoes! Not Appropriate: very short shorts, low-cut shirts, very short skirts, etc. It is NOT necessary to buy any new clothing for the conference. If you have any questions please contact Erica Sewell at esewell@sister-cities.org Return to Questions Is there a curfew at the Conference? Yes. Each night there will be a posted curfew and participants will be required to be in their rooms at that time. Return to Questions Do I get to pick my roommate? No. Part of the purpose of the Conference is to interact with peers from around the world. You will therefore receive your room assignment when you check in at the Conference. Return to Questions Agenda What is the Conference schedule? The tentative Conference schedule can be found below. Visit this site often for updates. Please click here for the Schedule at a Glance. View the schedule at a glance for more details. Check back soon as the schedule will be updated with new events and activities! There will be lots of opportunities to spend time with familiar and new friends! Tuesday, July 28, 2009 Registration Dinner Orientation Welcome Social Wednesday, July 29, 2009 Small Group Workshop: Global Citizenship 101 Large Group Workshop: Conflict Explored Group Activity: The Past Meets the Future: City tour of Belfast Reception at Stormont Group Activity: Game Night Thursday, July 30, 2009 Small Group Workshop: What's Your Style? Large Group Workshop: Peace in Action Sightseeing Adventure: Castle Outing and Dinner Friday, July 31, 2009 Small Group Workshop: "Crisis" Simulation Phase 1 Workshops at the Adult Conference Sightseeing Adventure: Afternoon on the town Cultural Showcase Saturday, August 1, 2009 Large Group Workshop: "Crisis" Simulation Phase II Large Group Workshop: "Crisis" Simulation Lessons Learned Farewell Party Return to Questions Accommodations Where will the Conference be held? The Conference will be held at the historic Queen's University in Belfast, Northern Ireland. Return to Questions How will the youth participants get from the airport to the conference site? Youth participants are responsible for getting to and from the airport. It is the youth participant's responsibility to arrange transportation to the conference site. *Transportation to and from the airport by Sister Cities International staff will be an additional $50.00 USD fee. Participants must fly into Belfast International Airport. Hours for airport pickups up on 7/28 are 9:00am- 3:00pm. Hours for airport drop-offs on 8/2 are 6:30am -12:00pm.* There are two airports near Belfast: 1) Belfast International Airport- http://www.belfastairport.com/en/ 2) Belfast City Airport- http://www.belfastcityairport.com/home.asp Return to Questions International Delegation What are the language requirements? It is very important that participating youth are proficient in English. The Conference program requires students to speak, listen and interact with other delegate's in English. Return to Questions What costs am I responsible for? Your Conference fee includes:
Your Conference fee does not include:
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