Employment and Volunteer Opportunities

Full Time Positions

Director of Finance and Administration

Sister Cities International is a nonprofit organization dedicated to connecting communities and empowering partnerships worldwide. Working with a global network that spans 136 countries, partnering over 600 U.S. communities with nearly 2,000 sister city relationships on six continents, we build long-term relationships where cities and citizens can learn, work and solve problems together through educational, municipal, business, cultural, professional and technical exchanges and projects.

We are looking for an energetic Director of Finance & Administration to support the organization as we launch our 60th Anniversary year and prepare for a significant gathering of members and other supporters in Washington, DC in July.

Duties and Responsibilities

The Director of Finance & Administration will report to the President and responsibilities include accounting, the annual audit and other compliance matters, related financial management & reporting functions for the organization, grant financial reporting, human resources management and office administration.

Accounting

  • Ensure all transactions are correctly recorded in the accounting system
  • Process vendor payments and customer refunds, printing checks as required.
  • Oversee paper and electronic files requirements 
  • Familiarity with Abila MIP Accounting system helpful

Annual Audit & Other Compliance

  • Work with outside auditors and the board audit committee to ensure that the annual audit is completed in a timely fashion
  • Work with outside auditors to ensure that the Form 990 is filed in a timely fashion
  • Ensure internal compliance with all SCI financial policies and procedures, FASB and tax reporting requirements. 

Financial Management & Reporting

  • Manage all finance and accounting-related activities of the organization 
  • Work with staff and key board committees to create an annual budget and monitor performance against the budget.
  • Prepare monthly financial reports for the Board and liaise with Audit and Finance Committees
  • Work with our investment advisor, the investment sub-committee and the president to manage our investment accounts and ensure compliance with the investment policies.
  • Manage cash flow
  • Oversee all financial aspects of grants and ensure the organization maintains the necessary documentation to support these reports. Prepare all grant reports by the required deadlines.

HR Management

  • Maintain all employees’ personnel files, health and tax records for the organization and ensure compliance with local, state and federal regulations.
  • Maintain all consultant contract files for the organization, and ensure compliance with local, state and federal regulations.
  • Negotiate annual benefits contracts in accordance with the Personnel Policy and maintain records to ensure compliance with the policy.
  • Process bi-monthly payroll and benefit applications
  • Review and reconcile all billing and reporting for costs related to personnel.
  • Report any potential employee HR issues to the CEO. 

Office Administration

  • Work with the Management Company and the Executive Assistant on all aspects related to the lease of the offices and employee workspaces
  • Additionally, the Director will supervise the fulltime Revenue Coordinator, interns; and work with senior management on strategic initiatives.

Qualifications

  • The Director of Finance & Administration should have excellent accounting and finance skills, impeccable attention to detail, strong oral and written communications skills, the ability to multitask. S/he should be a self-starter able to work in a team environment. 
  • Bachelor's Degree in Accounting or Finance required, Master's Degree/MBA or equivalent work experience.
  • 4+ years in a similar finance/accounting position at nonprofit organization.
  • Hands-on experience managing federal grants, preferably Department of State/USAID, as well as major foundation grants.
  • Knowledge of Abila MIP software and accounting integrations essential
  • Experience working in an international-focused nonprofit/NGO or association preferred.
  • Familiarity or fluency in a foreign language desirable, but not required.

Interested candidates should send a resume, cover letter, and salary requirements to jobs@sistercities.org with their first and last name and the name of the position in the subject line (ex: John Doe Director of Finance and Administration).

Spring 2016 Internships

Sister Cities International is currently accepting applications for the spring 2015 internship period. Interested applicants should submit their resume and cover letter to jobs@sistercities.org with your full name and the position you are applying for in the subject line (i.e. John Doe – Membership). Unfortunately, due to the high volume of applications, we are unable to notify unsuccessful applicants.

Selected candidates will receive a $500.00 stipend at the end of their tenure. While the desired start is flexible, selected candidates are encouraged to start on January 11, 2015 with a flexible end date in April/May. Open positions include:

Conference and Events Intern

Description:

The intern will work directly with the Conferences & Events Manager and assist with all logistics related to planning the 2015 U.S.-China Sister Cities Conference. Duties will include, but are not limited to: helping organize speakers for workshops, answering inquiries from conference registrants, monitoring and reporting status of conference registrations through online registration site CVENT, tracking hotel housing reports, researching potential vendors and facilities, and conducting follow-up emails and phone calls to VIP attendees. The intern will have the opportunity to interact with hotels, vendors, and event participants. This intern will also work closely with our Communications Department regarding various PR and marketing matters.

We are looking for organized individuals with a professional demeanor who can multitask and meet deadlines. Strong attention to detail, excellent communication skills, and the ability to work independently and in a team are necessary.

Requirements:

  • Resume and cover letter explaining your interest in the position
  • Currently enrolled in an undergraduate/graduate program
  • MUST be competent in all aspects of Microsoft Office software, including mail merging capabilities
  • Strong customer service skills – you will be interfacing on the phone and via email with our members and elected officials

Interested candidates should send a cover letter and resume to jobs@sistercities.org with their first and last name and the name of the internship in the subject line (ex: John Doe Conference). Weekly schedule as well as start/end dates are flexible. Applications are being reviewed on a rolling basis.

Membership/International Affairs Intern

General Information:

Sister Cities International's Membership Department serves three major functions. The department is responsible for membership recruitment and retention, identifying and nurturing sister city community partnerships, and providing general customer service to the membership. The department is the first point of contact for our members and therefore maintains working knowledge of all programs within the organization.

Position Summary:

These interns work with the Membership department on day-to-day operations, including research and recruitment of members, identifying possible city-to-city partnerships, preparation for meetings with visiting international delegations, responding to members, and special projects depending on the skills and desires of the intern. These interns may be asked to assist with meetings with member communities throughout DC, Maryland, and Virginia depending on the intern's availability.

Essential Job Functions:

  • Conduct research for recruitment and retention campaigns
  • Prepare materials and information for upcoming meetings and conferences
  • Website and Database management
  • Receive international delegations to the Sister Cities International Office
  • Assist with the Cities Seeking Cities program via research and correspondence 
  • Assist international communities as they consider American partnerships
  • Research and compose member related content for website
  • Correspond with current and potential members
  • Other administrative tasks as directed
  • A special project may be developed based on the interest of the intern 

Qualifications:

  • Currently enrolled, full/part time student in an undergraduate or graduate program. Recent graduates will also be considered
  • Excellent written and communication skills
  • Customer service experience
  • Strong Microsoft Excel skills, and fluency in Microsoft Office Suite
  • Close attention to detail is required
  • Experience living or working abroad and fluency in a second language preferred, but not required
  • Sense of humor

Interested candidates should send a cover letter and resume to jobs@sistercities.org with their first and last name and the name of the internship in the subject line (ex: John Doe Membership). Weekly schedule as well as start/end dates are flexible. Applications are being reviewed on a rolling basis.

Youth Programs Intern

Position Summary:

Sister Cities International runs three major youth programs which include the High School Homestay Exchange, the Young Artists and Authors Showcase (YAAS), and the Youth Leadership Summit held in the summer. This intern will work with the Membership Manager on day-to-day operations, including processing high school homestay applications, cataloguing youth art and author submissions, and assisting with the planning for curriculum development of the Youth Leadership Summit, and researching topics related to youth and international exchange.

Essential Job Functions:

  • Prepare materials for the three youth programs
  • Manage various member inquiries regarding the organization’s youth programs
  • Research youth programs at the local level for best practice guidance
  • File and organize paper work for the High School Homestays and Young Artists and Authors Showcase
  • Other administrative tasks as directed
  • A special project may be developed based on the interests of the intern

Qualifications:

  • Currently enrolled, full/part time student in an undergraduate program
  • Excellent written and communication skills
  • Customer service experience
  • Strong Microsoft Excel skills, and fluency in Microsoft Office Suite
  • Close attention to detail is required

Interested candidates should send a cover letter and resume to jobs@sistercities.org with their first and last name and the name of the internship in the subject line (ex: John Doe Youth). Weekly schedule as well as start/end dates are flexible. Applications are being reviewed on a rolling basis.

Communications and Research Intern

Position Summary:

The intern will assist the Communications Director and Communications Coordinator in a variety of projects related to research, member communications, public relations, media, and website management. Applicants should have an academic background or previous experience in media, research, writing, social media, and website management.

The internship will provide a window into the field of public diplomacy and nonprofit communications. It is an excellent opportunity to gain key communications and public relations skills.

Essential Job Functions:

  • Research trends and activities in the sister city network.
  • Assist with Sister Cities International's social media campaigns.
  • Archive and classify press articles.
  • Research media organizations, create press lists, and draft press releases.
  • Monitor member communications and generate events lists for publication.
  • Upload content to the Sister Cities International website.
  • Assist Conference and Events Manager with event-related tasks such as marketing and registration.
  • Other duties as assigned.

Qualifications and requirements:

  • Undergraduate or graduate student with availability to work 20 hours per week.
  • Proficiency in Microsoft Office required.
  • Ability to conduct quality research and effectively report on findings.
  • Strong attention to detail and ability to multi-task.
  • Previous internship experience in research, writing, or media preferred.
  • Experience with Adobe Photoshop and InDesign a plus.
  • Excellent written and communication skills.
  • Experience in customer service a plus.

Interested candidates should send a cover letter and resume to jobs@sistercities.org with their first and last name and the name of the internship in the subject line (ex: John Doe Communications). Weekly schedule as well as start/end dates are flexible. Applications are being reviewed on a rolling basis.

Finance Intern

Position Summary:

The Finance Intern will work mainly with the Finance Coordinator to monitor and manage day-to-day Finance, Human Resources and Administrative activities. The Director of Finance and Administration will serve as the primary supervisor.

Essential Job Functions:

  • Coding and entering accounts payable transactions
  • Preparing account reconciliations monthly
  • Assisting with cash flow projection reports
  • Preparing and entering journal entries
  • Participating in monthly Finance Committee meetings
  • Printing, distributing and mailing checks
  • Interacting with vendors and customers as needed
  • Processing payments and receipts
  • Proofing budget and grant reconciliation documents
  • Banking, filing, other tasks as assigned

Requirements & Skills

  • Accounting, Finance or Business major/minor
  • Outstanding communications skills both written and oral
  • Successful completion of Accounting I or equivalent work experience
  • Proficient computer and Internet skills, Excel and Word a plus, Sage accounting software ideal
  • Responsive in dealing with inquiries and requests and an ability to manage multiple tasks
  • Ability to work both independently and as part of a team

 Interested candidates should send a cover letter and resume to jobs@sistercities.org with their first and last name and the name of the internship in the subject line (ex: John Doe Finance). Weekly schedule as well as start/end dates are flexible. Applications are being reviewed on a rolling basis.

Volunteer Opportunities

Become a State Representative

We are seeking dynamic and dedicated individuals to serve as State Representatives. Current vacancies can be found here. If you are interested in applying please review the State Representative Job Description and Application. Contact membership@sistercities.org for further information.