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Registration
How do I register for the International Youth Conference on Global Citizenship?
When can I register for the Conference?
How much are the Conference fees?
What does my Conference fee include?
Will I receive confirmation of my registration?
What forms of payment do you accept?
Is my credit card information secure if I pay online?
What is the cancellation/refund policy?
What if I need to cancel after the deadline, but a friend can take my registration?
How many youth from my community can register? Is there a limit?
Logistics and Events
Do I need a chaperone?
If I do have a chaperone, how soes he/she register?
What is the registration fee for chaperones and what does it include?
Can I request a special meal?
What if I have other special needs?
What is the dress code for the Conference?
Is there a curfew for the Conference?
Do I get to pick my roommate?
Agenda
What is the Conference schedule?
Acccomodations
Where will the Conference be held?
How will the youth participants get to and from the airport?
International Delegation Questions
What are the language requirements
How do I request a letter of invitation?
Why do I have to pay my registration fee before you will issue a letter of invitation?
What costs am I responsible for?
How may I pay I pay my registration fee if I cannot use a credit card or check?
What can I do to help get my visa?
Can Sister Cities International help me get my visa?
Registration
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How do I register for the International Youth Conference on Global Citizenship?
Online registration is now available here. If you cannot access the online registration form, please contact us at 202-347-8630 or conference@sister-cities.org and we can fax a registration form to you. Full payment must accompany you registration in order for it to be complete.
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When can I register for the Conference?
Registration is now open. Registration will close on May 15, 2008.
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How much are the Conference fees?
$400 USD
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What does my Conference fee include?
Your Conference fee includes:
- Housing
- Meals
- Sightseeing
- Workshops and other activities
- Embassy receptions
- Transportation around Kansas City
- Airfare
- Transportation to and from the airport
- Spending money
Will I receive confirmation of my registration?
When you complete your registration form online, an automatic confirmation message will be e-mailed to you at the a-mail address you provided. If you fax/mail a registration form, a confirmation message will be sent to you by e-mail when your form is received.
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What forms of payment do you accept?
We accept checks, money orders, and major credit cards (Visa, Mastercard, Discover, American Express). Checks and money orders should be made payable to Sister Cities International. Please also make sure the registrant's name is on the check to ensure your payment is applied to the correct registration.
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Is my credit card information secure if I pay online?
Credit card payments are processed using VeriSign, the world's leading operator of intelligent infrastructure services that enable and protect interactions over voice and data networks anytime, from anywhere, on multiple devices. The information on this page is being transmitted securely using Secure Sockets Layers (SSL) to encrypt data.
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What is the cancellation/refund policy?
All requests for cancellations must be done in writing to Sister Cities International (no telephone requests) by June 25, 2008. No refund requests will be accepted after this date. Purchases by credit card will be credited back to your credit card. Purchases via money order or check will be refunded via check after the Conference.
- All cancellations will be charged a $75 cancellation fee.
- No partial refunds will be made in you decide not to attend particular functions.
- Registration substitutions can be made by notifying Sister Cities International in writing by June 23, 2008. After June 25, 2008, all name changes must be made on-site.
- All requests for cancellations or substitutions should be sent via mail to 2008 Sister Cities International Conference, 1303 Pennsylvania Avenue, NW, Suite 850, Washington, D.C. 20004, by email to conference@sister-cities.org, or by fax to 202-393-6524.
What if I need to cancel after the deadline, but a friend can take my registration?
You may substitute your registration with another person if you are unable to attend the Conference. Before June 23,2008, you may go to the registration website, select "Edit My Registration", and change your information. After this date, please e-mail us at conference@sister-cities.org and we will assist you.
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How many youth from my community can register? Is there a limit?
There is no limit on the number a community can send and we encourage you to send students from your international sister cities as well.
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Logistics and Events
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Do I need a chaperone?
No, you do not need a chaperone. We will provide facilitators and group leaders for all activities and night monitors to ensure that participants stay in their rooms after curfew.
However, chaperones are more than welcome to attend and participate in the Summit, as well as stay at Rockhurst University.
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If I do have a chaperone, how does he/she register?
For chaperones to register, please fill out the Registration Form and indicate that you are a chaperone. If you cannot access the online registration form, please contact us at 202-347-8630 or conference@sister-cities.org and we can fax a registration form to you. Full payment must accompany you registration in order for it to be complete.
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What is the registration fee for chaperones and what does it include?
The registration fee for chaperones is also $400 USD.
The Conference fee includes:
- Housing
- Most Meals
- Sightseeing
- Workshops and other activities
- Embassy receptions
- Transportation around Kansas City
- Airfare
- Transportation to and from the airport
- Spending money
Can I request a special meal?
If you have a religious or dietary restrictions such as kosher, hallal, vegetarian, etc. we will do our best to accomodate you. Please let us know your needs when you register to allow us the maximum amount of time to handle the request.
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What if I have other special needs?
If you require auxiliary aids or services under the Americans with Disabilities Act (ADA), please contact the Conference Department at conference@sister-cities.org or 202-347-8630.
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What is the dress code for the conference?
- Wednesday, July 16 - Nice Casual
- Thursday, July 17 - Nice Casual
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Friday, July 18 - Nice Casual
- Saturday, July 19 - All day Nice Casual
- Evening Farwell Banquet: dressed up or traditional clothing
Not Appropriate very short shorts, low-cut shirts, very short skirts, etc...
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Is there a curfew at the Conference?
Yes. Each night there will be a posted curfew and participants will be required to be in their rooms at that time.
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Do I get to pick my roommate?
No. Part of the purpose of the Conference is to interact with your peers from around the United States and the world.
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Agenda
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What is the Conference schedule?
The Conference schedule can be found here. Visit this site often for updates.
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Accomodations
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Where will the Conference be held?
The Conference will be held at Rockhurst University in Kansas City. All dormitory rooms and most Summit activities will take place on the university campus.
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How will the youth participants get from the airport to Rockhurst University?
Youth participants are responsible for getting to and from the airport. It is the youth participant's responsibility to get to Rockhurst University. Sister Cities International is not responsible for the youth participants until they arrive at Rockhurst University.
The airport closest to Kansas City is Kansas City International Airport (MCI).
There is a shuttle bus to Rockhurst University and information on ground transportation to and from the airport can be found here.
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International Delegation
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What are the language requirements
It is very important that participating international youth are proficient in English. The Conference program requires students to speak, listen and interact with other in English.
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How do I request a letter of invitation?
To request a letter of invitation for the 2008 Sister Cities International Annual Conference, degelates must first register for the Conference. Sister Cities International will no issue letters of invitation to delegates until after their Conference registration is complete and paid in full.
To request a letter, please contact the Conference Department by e-mail at conference@sister-cities.org or by fax at 202-393-6524 with the following information:
Subject: International Invitation Letter
In the Message body, please include:
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- Your Name
- The Name(s) of everyone who needs an invitation
- Mailing address to mail the letter
Why do I have to pay my registration fee before you will issue a letter of invitation?
Since the U.S. State Department has tightened their requirements on issuing visas, we must work with them to ensure that the visa requests are legitimate. This is one was we are helping to do this.
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What costs am I responsible for?
Your Conference fee includes:
- Housing
- Most meals
- Sightseeing
- Workshops and other activities
- Embassy receptions
- Transportation around Kansas City
- Airfare
- Transportation to and from the airport
- Spending money
How may I pay my registration fee if I cannot use credit card or check?
If you are unable to pay your Conference registration fee using credit card or check, please contact us at conference@sister-cities.org and we will assist you.
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What can I do to get my visa?
It is important to contact you local embassy or consulate as early as possible. Some countries can take 6-8 months to approve a visa, so we encourage you to contact your local embassy or consulate now. It is also important to maintain regular contact with your local embassy or consulate. The more familiar they are with you and your local standing, the more likely you are to receive a visa.
Sister Cities International has an online guide to visas that answer many questions about the process of coming to the U.S. Click here for complete information. In addition, a workshop on visa issues was presented at the 2003 SCI Annual Conference. The materials from the workshop may be helpful to you and can be found here.
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Can Sister Cities International help me get a visa?
All visas are issued through the local U.S. Embassy or Consulate in your area. Sister Cities International is unable to influence the decisions of the U.S. Embassy or Consulate. You must contact the embassy or consulate on your own and complete the appropriate application process. Sister Cities International is able to issue a letter of invitation if you are required to submit one with your visa application.
If you are unsure where the closest U.S. Embassy is, please visit the U.S. Department of State website for a list of Embassies and Consulates throughout the world.
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